Royal Air Force
Administrative Apprentices Association

Multum A Parvo

Privacy Policy

Who we are

Our website address is:

Privacy Policy

This privacy policy sets out how The Royal Air Force Administrative Apprentices Association (“The Association”) uses and protects any information that you give the Association when you use this website.

The Association is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

The Association keeps this privacy policy under regular review and may change this policy from time to time by updating this page. You will be informed of this and should also check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st June 2020

What we collect

The Association collects the following personal identification information:

  • Contact details- Name, address, post code, email address, telephone number etc.
  • Brief details of RAF Service

How do we collect your data?You directly provide the Association with most of the data we collect.  We collect and process data when you:

  • Apply for membership of the Association
  • Use or view the Association website via your browser’s cookies
  • Use the Association Forum page
  • Use the Association Find a Friend page
  • Book to attend the Annual Reunion
  • Submit material for publication
  • Reply to message board notices

What we do with the information we gather?

The Association requires this information to understand members needs and provide a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our services.
  • We may use the information to customise the website according to members interests.

How do we store your data?

The Association is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

The Association will retain your data for the full period of time you remain a member of the Association.  Once you cease your membership this data will be deleted immediately.

What are your data protection rights?

The Association would like to make sure that you are fully aware of all your data protection rights.  Every user is entitled to the following:

The right to access – You have the right to request the Association for copies of your personal data.

The right to rectification – You have the right to request that the Association correct any information you believe is inaccurate.  You also have the right to request the Association to complete information you believe is incomplete.

The right to erasure – You have the right to request that the Association erase your personal data, under certain conditions.

The right to restrict processing –. You have the right to request that the Association restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to the Association’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that the Association transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

What are cookies?

A cookie is a small text file that is stored on your computer and allows websites to ‘remember’ you, either for the duration of your visit (a ‘session cookie’) or for repeat visits (a ‘persistent cookie’). Cookies allow websites to, among other things, remember if you have logged in or not, remember your preferences and tailor your experience of the website.

How we use cookies?

The Association uses cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to meet our member’s needs and expectations. We only use this information for statistical analysis purposes and the data is not personally-identifiable.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us and the data provided by your browser (i.e. what type of browser you are using).

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer; however, this may prevent you from taking full advantage of the functionality of a website.

Links to other websites

Our website may contain links to easily enable you to visit other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


The information contained in this website is for general information purposes only. The information is provided by the Royal Air Force Administrative Apprentices Association and whilst we endeavour to keep the information up-to-date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of or in connection with the use of this website. Through this website you are able to visit links to other websites which are not under the control of the Royal Air Force Administrative Apprentices Association. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, the Royal Air Force Administrative Apprentices Association takes no responsibility for and will not be liable for the website being temporarily unavailable due to technical issues beyond our control.

How to contact the Association

If you have any questions about the Association’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us at:

How to contact the appropriate authority

Should you wish to report a complaint or feel that the Association has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.