Royal Air Force
Administrative Apprentices Association

Multum A Parvo

New Member Info Sheet And Articles Of The Association

Please read the following carefully as it contains all the information you will  need to decide if you are eligible to join the RAF Administrative Apprentices Association.

FORMATION

The RAF Administrative Apprentice Association (RAF Admin App Assn) was founded in February 1998. The idea of an Association for ex-Administrative Apprentices was considered in 1957 and again in 1960 but it was not until the 50th anniversary reunion of the 1st and 2nd Entries, in 1997, that positive action was taken. Following an advert in the RAF News sufficient interest was generated to call an inaugural meeting at RAF Innsworth, where the Association was formed.

OBJECTIVES

The main objectives of the RAF Administrative Apprentice Association are to promote, foster and maintain a spirit of friendship and comradeship among members, enable them to keep in touch with each other, renew old and make new friendships. Annual reunions, other social activities, regular newsletters and a published membership list, promote these activities.

MEMBERSHIP

Membership of the RAF Administrative Apprentice Association is open to the following persons:

  • Full Member – all personnel who trained as Administrative Apprentices or as Ruislip Apprentice Clerks.
  • Affiliated Member – staff of Administrative Apprentice training establishments (other than ‘a’ above).
  • Friend of the Association Member – persons who actively support the Association but do not qualify for membership under ‘a’ or ‘b’ above.
  • Honorary Member – membership offered to widows of full members of the Association and which may be offered to other persons at the discretion of the Association Committee. Membership of the Association now stands at ……..

MEMBERSHIP LIST

A full membership list is issued to all new members on joining the Association, and is updated through the Association Newsletter. Subsequently an up to date list may be obtained on request from the Association Membership Secretary on the payment of a small fee to cover the cost of printing and postage.

MEMBERSHIP FEE

An annual membership fee is payable by members of the Association in categories ‘a’ to ‘c’. The amount payable is set by the members at the Annual General Meeting and is payable on 1st January. The fee is currently £10 per annum, payable at the time of joining the Association, but a one-off reduced rate of £5 is payable by those joining in the last six months of the year. Subsequent annual payments may be made by cheque, cash or through the members’ bank by Standing Order.

ANNUAL REUNIONS

A Reunion is held each year in conjunction with the Association Annual General Meeting. These reunions take place in June and are held alternatively in the North, Midlands and South of the country. The last one was held at ………………….. and the next one will be held at the ……………………………………………..Over the weekend….…

REGIONAL/FOCAL POINT REPRESENTATIVES

Regional/Focal Point Representatives have been appointed to cover several areas where members reside, although not all areas are, as yet, covered. The function of the Regional/Focal Point Representative is to organise social and other activities for members living in their area.

GOLF

For those members interested in playing golf, at whatever level, there is the opportunity to play in two competitions each year. An annual match is played against the Halton Aircraft Apprentices Golf Association and an “in house” match is arranged for Association members and their partners to be played on the Friday of the Annual Reunion weekend. For those golfers wishing to play on a more regular basis membership of the Halton Aircraft Apprentices Golf Association is open to members of the RAF Administrative Apprentice Association. Full details of all golfing activity are available from the Association Golf Secretary.

ASSOCIATION PROJECTS/MAJOR EVENTS

Since the RAF Administrative Apprentice Association was formed, a number of projects have been undertaken, either independently or in partnership with other Apprentice/Boy Entrant Associations. The earliest project, in 1998, was the laying and dedication of an Apprentice/Boy Entrant commemorative stone at St Clement Danes Church London. The next event, also at St Clement Danes, was a service to commemorate the 80th Anniversary of the introduction of Apprentice and Boy

Entrant training into the RAF. In 2005 the Association designed, commissioned and installed an RAF Administrative Apprentice and Ruislip Apprentice Clerk commemorative stained glass window at St George’s Church RAF Halton. The next project was the creation of an Administrative Apprentice display in the RAF Bircham Newton Heritage Room in 2009. Currently there are three projects/events in the planning stages: These are the creation of an RAF Administrative

Apprentice/Apprentice Clerk “Toblerone” permanent display at the RAF Museum together with a set of albums containing Entry lists and selected photographs; the mounting of a display at the Tangmere Aviation Museum in conjunction with other Apprentice/Boy Entrant Associations; an event in 2012 to commemorate the 90th Anniversary of the introduction of Apprentice and Boy Entrant training into the RAF (This event will probably be held at the National Memorial Arboretum); The Association is also investigating the possibility of placing an RAF Administrative Apprentice commemorative memorial at the National Memorial Arboretum.

THE ASSOCIATION WEB SITE

An RAF Administrative Apprentice Website outlining full details of the Association has been created and can be viewed at www.rafadappassn.org.

ROYAL AIR FORCE ADMINISTRATIVE APPRENTICES’ ASSOCIATION

ARTICLES OF ASSOCIATION

You will remember at the last AGM in June 2018, it was agreed by the membership that the Association financial year should be changed to run from 1 January to 31 December.   The updated version reflects this decision and also incorporates an update to Para 2c, previously agreed at AGM in 2011. For your convenience, it is shown below: 

Article 1

The objectives of the Royal Air Force Administrative Apprentices’ Association (RAF Admin Apps’ Assn) shall be to promote and foster the friendship and esprit de corps of all members, together with the preservation of apprentice traditions and customs.

Article 2

Membership of the Association will be open to the following categories of personnel:

  1. Member – all personnel who trained as Administrative Apprentices or as Ruislip Apprentice Clerks.
  2. Affiliated Member – staff of Administrative Apprentice training establishments (other than above).
  3. Associate Member – any person who trained as an Apprentice, other than as an Administrative Apprentice or Boy Entrant.
  4. Friend of the Association Member – persons who actively support the Association, but who do not qualify for membership under 2a to 2c above.
  5. Honorary Member – membership offered to widows of members of the Association, or otherwise offered to additional persons at the discretion of the Committee.

An annual membership fee, due on 1st January, shall be paid by members of the Association in categories 2a to 2d.   The level of the fee will be recommended by the Committee and voted upon by members at the Annual General Meeting (AGM).   In the latter months of each year and up to the end of March annually, members will be reminded, through the medium of Newsletters and/or other means, as appropriate, of the requirements to pay their subscriptions.   Members who fail to pay by 31st March will be deemed to have ceased their membership of the RAF Admin Apps’ Assn and no further reminders will be sent.

Article 3

  1. The Association will be administered by an elected Committee from category 2a members, comprising a Chairman, Vice-Chairman, Secretary, and Treasurer (who will be known as the Officers of the Association) and a minimum of 6 other General Committee members.
  2. The Association will have a President who will be an Officer of the Association, with the right to speak and vote at Committee and other meetings.

Article 4

The Officers of the Association and General Committee members will be elected annually at the AGM.   The Secretary and the Treasurer will be deemed to remain in office for three years and the President will be elected to serve for life.

Article 5

In the event of a vacancy arising within the Officers of the Association, the vacancy shall be filled by an existing Member of the Committee at the next Committee meeting, unless an AGM is held before that meeting, when the vacancy will be filled at the AGM.

Article 6

The Committee shall meet as required, to consider agenda items and make decisions and recommendations, provided that a quorum (which requires a minimum of five Members) is present.   The Chairman, in consultation with the Secretary, may co-opt Association members to serve on the Committee in an advisory capacity, as and when required.

Article 7

Minutes of Committee Meetings will be prepared by the Secretary and distributed, in full, to all Committee members.   A summary of decisions taken at Committee meetings will be distributed to all members of the Association, either, via the Association Newsletter, or by other means, before the commencement of each AGM.

Article 8

Responsibility for the finances of the Association shall be vested in the Association Committee and administered by the Treasurer through a bank account.   All outgoing payments will be made by cheque, which will be signed by the Treasurer and, either, the Chairman, Vice-Chairman, Secretary or Almoner, except when the payee is one of these, in which case the cheque will be signed by any two of the aforementioned, but not including the payee.

Article 9

The Association financial year shall run from 1st January to 31st December.

Article 10

A simple financial statement shall be prepared by the Treasurer and presented at each Committee meeting.   A full financial statement is to be prepared and circulated to the membership, prior to the AGM, for subsequent review and approval at that meeting.

Article 11

An Annual General Meeting (AGM) shall be held in June of each year and shall be conducted in accordance with RAF Admin Apps’ Assn Standing Orders for Annual and Extraordinary General meetings.   The Minutes of an AGM will be circulated to all members of the Association.   Resolutions and Agenda items for discussion at an AGM may be submitted by any member (in writing) to the Secretary, no later than six weeks prior to the date of the AGM.

Article 12

An Extraordinary General Meeting (EGM) of the Association may be called at the request of twenty paid-up members.   The intention to call an EGM and the reason(s) for it must be notified in writing to the Secretary, in sufficient time for him to give fourteen days’ notice of the meeting to the membership.   No business, other than that which is the reason for the EGM, will be considered.   The meeting will be conducted in accordance with RAF Admin Apps’ Assn Standing Orders for Annual and Extraordinary General Meetings.   The Minutes of an EGM will be circulated to all members of the Association.

Article 13

In the event of the RAF Admin Apps’ Assn ceasing to exist, all finances – with the exception of any funds required to set-up and/or maintain a post-closure archival website, or similar, in commemoration of the Association – shall be donated to a charity, or charities, nominated by members at a Winding-up Meeting.

Article 14

The Headquarters of the RAF Admin Apps’ Assn shall be the address of the Secretary in office.

Article 15

None of the foregoing Articles of Association shall be revoked, or amended, except by a majority of members present at an AGM or EGM.

Amended At The Annual General Meeting June 2018